Zero Email Inbox

This is a great presentation by the author of 43 folders on maintaining an “Inbox of Zero”:

[googlevideo=http://video.google.com/googleplayer.swf?docId=973149761529535925&hl=en]

Kinds of Lists

Listing is one of the essential practices of the 2Time Management system, especially for users above the Novice or White Belt level.

The premise is simple: it is easier and more manageable to add an item to a list than it is to add the individual item to a schedule in the calendar. For example, a savvy user would schedule the following item in their calendar:

2 p.m. – 3:30 p.m. Monday, August 10th. Pay bills in bill list

At the appropriate time, they would consult their list of bills to pay which might look like the following:

  • Light
  • Water
  • Cable
  • Phone
  • Visa

This is a much more convenient way to manage a set of similar items than to do the following:

2:00 p.m. – 2:10 p.m. Monday, August 10th. Pay light bill
2:10 p.m. – 2:20 p.m. Monday, August 10th. Pay water bill and so on.

Lists are created for one of two purposes. Some have a psychological function, while others have a more practical function. Continue reading “Kinds of Lists”